Department: Central Supply SVH
Exempt: No
Schedule: DAYS
Position Type: Full Time 0.6 FTE or More
FTE: 1.000000
Base Wage: $ 25.33 to $ 37.99

Location: Skagit Valley Hospital

The information described in this job description has been designed to indicate the general nature of the work performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Other information:

Job Summary
The Inventory Coordinator for Central Supply is responsible for the inventory control and management of centralized supplies and distribution at Skagit Valley Hospital and to the Skagit Regional Clinic sites. Oversees and coordinates the day-to-day functions involved with inventory management of two warehouses at Skagit Valley Hospital and offsite warehouse in Burlington. The information described in this job description has been designed to indicate the general nature of the work performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
Essential Functions
Maintains adequate supply levels throughout the organization utilizing the PAR level replenishment system. Reviews all PAR level utilizations for SVH and MV campus departments. Works with SRH leaders to establish effective levels. Utilizes all materials/supplies in a cost effective manner. Supports the ordering of materials/supplies in an accurate and timely manner. Edits ordering department PAR forms as needed. Evaluates materials/supplies for stock/non stock status determination. Expedites back order items and offers alternate materials/supplies to meet required need. Coordinates orders, returns and issue resolution with vendors. Inputs inventories/requests in system in an accurate and timely manner. Communicates item location changes and product status to customers in a timely manner. Coordinates the maintenance of adequate supply levels in anticipation of emergency situations and maintains sources of emergency supply items from other health facilities and vendors. Ensure supply room(s) are maintained in an orderly manner. Adjusts supply location as required. Maintains inventory management through effective cycle counting and inventory utilization reports. Adjusts Min/Max levels as needed for effective inventory management. May assist with the asset recording of IT equipment, capital equipment and furniture. Oversee annual inventory count for distribution per established policies and procedures. Ensures central service, materials handling and patient care equipment is properly maintained and preventative maintenance is performed regularly. Operates as a subject matter expert for distribution, performing as a resource for staff and ordering departments. Ensure compliance to standards of accreditation and regulatory agencies. Departmental point person for Materials Management Information Systems (MMIS). Responsible for all customer service related functions including but not limited to: order entry, reporting, maintaining metrics, and cost savings tracking. Assist Director with product recall and alerts. Ensures that all Federal and State regulations are followed. Assists in the development of standards, policies and procedures that are consistent with recognized inventory control distribution. Reports and/or resolves all safety incidents or issues in a timely manner. Assists department directors and managers in obtaining material safety data sheets (SDS) on all hazardous materials used in the hospital. Assists with Value Analysis projects and coordinates product evaluation as required. Attends and actively participates in meetings, committees and councils as required. Facilitates open communication and participation among staff. Exemplifies the mission, vision and service standards of the hospital as well as the focus statement of the department. Maintains effective inter departmental relationships by providing the highest level of services, management assistance and open communication. Maintains current knowledge of technical and/or regulatory topics effecting health care and area(s) of responsibility. Complies with all SRH policies and procedures. Ensures compliance with SRH Safety and Infection Control policies and procedures and utilization of personal protective equipment (PPE) and proper body mechanics for all assigned staff. Perform other duties as assigned.
Education
High School diploma or GED required. Some college in related field preferred.
Experience/Training
Minimum of two (2) years-experience in materials management or central supply distribution and inventory management. An equivalent combination of education and experience may be substituted.
License/Certifications
Current Washington State Driver’s License certification required.
Other Skills
Effective interpersonal, written and verbal communication skills. Comprehensive knowledge and understanding of healthcare central supply distribution required. Ability to operate the machinery required to perform job. Ability to form collaborative team relationships with vendors and across the organization. Understanding of packaging, preparation and sterilization of surgical instruments. Proficient computer skills. Knowledge of union contracts and unionized working environments.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing all day. The employee must frequently lift objects weighing up to 50 pounds and occasionally lift or move objects weighing over 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus.